Compliance & Security Tools – Built-In Protection for Payroll & Data

G-POD goes beyond ticking boxes — we embed security, compliance, and data governance into every function. From RTI submissions to encrypted payslip delivery, your platform is built to keep regulators happy and your team protected.

What’s Included:

• Encrypted Payslip Distribution: Every payslip is generated, locked, and delivered securely with end-to-end encryption.
• Full HMRC RTI Automation: RTI data is submitted directly and instantly — with proof of delivery and compliance confirmation.
• Audit-Ready Payroll Logs: Every interaction is recorded with timestamps — ready for internal, HMRC, or DWP audits.
• GDPR Alignment: Users can view, manage, or delete their data per GDPR rules. Admin logs every consent interaction.
• Staff Data Permissions: Role-based controls prevent oversharing or misuse of sensitive worker info.
• Secure Admin Dashboard: All management tools are protected with multi-factor authentication and IP/device controls.

Real Business Impact

• Construction agency (120+ staff): Passed an HMRC audit in under 2 hours using G-POD’s exportable compliance reports.
• Healthcare provider: Used G-POD logs to resolve a data protection complaint — avoiding a potential £5,000 fine.
• Retail chain: Recovered from a data breach scare thanks to pre-set permission restrictions and encrypted backups.

How It Works

1. Enable compliance settings in your G-POD admin area.
2. Assign role-based access for staff and managers.
3. Let G-POD handle all RTI, audit logs, and secure delivery — hands-free.
4. Generate instant reports for internal reviews or government inspections.

Behind the Scenes (No 3rd Party Vendors Shown)

• Real-time RTI engine: Automatically links earnings, deductions, and tax data to each payroll run.
• Compliance-grade backups: Daily offsite encrypted backups with restore capability.
• Risk Flags: System alerts if any data falls out of compliance or an admin action looks suspicious.
• Consent-first data flow: Every action tied to staff approval, HR visibility, and clear logs.

“I’ve never had payroll compliance be this hands-off. I used to worry every time HMRC sent a letter — now I just export from G-POD.”
— Operations Manager, National Cleaning Company